ANNUAL UPDATE: SBNF Management Committee (as of Sept 2015) Chairman - Dawn Clenton-Sparey John Haffenden, Transport & Movement - Ben Stride Community Facilities - Maurice Pitchford Community Engagement: Joss Loader Green: Jennie Tindall Maggie Taylor, Howard Carter, Sarah Howarth, Linton Wightman Emma Whelan Planning consultant (Ex-officio) - Mike Gibson The Management Committee is responsible for the key activities including: ensuring implementation of the Communications and Community Engagement strategy; co-ordinating the activities of the Working Groups; drafting, agreeing and promoting the implementation of the Plan; conforming to requirements; working in partnership with relevant stakeholders - in particular with the Shoreham Beach Residents Association and Adur District Council. See the Constitution for full details. Visit our members page or contact us if you would like to get involved. #management

19 August at Joss Loader’s house 7.30pm Present Mike Gibson, Joss Loader, Maggie Taylor, Ben Stride, Maurice Pitchford, Julia Watts Apologies Jennie Tindall, Dawn Clenton Sparey MG summarised progress so far. The application has been submitted to ADC and apart from the membership map the supporting documentation is in place. The application will show links to the SBRA website so we need to produce pages on the website. ADC will put a notice in the Shoreham Herald. Consultation period is 6 weeks and will start in September. After this period the application goes to Pat Beresford as Cabinet Member for approval. In the meantime the grant from locality of £7,000 has been approved. The mechanics of payment is that it is paid to ADC and then back out to us. JL, MT and DCS have been to the bank to start to set up a bank account at HSBC. We need a vice chair and a membership secretary. JL is vice chair and Yvonne Campbell to be contacted by MT to see if she would be willing to be membership secretary. BS to finish the membership map. It won’t be finished immediately. He needs names and addresses from DCS but he has software to help him produce it. It is of concern that we don’t have as many members at the Western end of the Beach. David Johnson to be asked if he can recruit in that area. We discussed a leaflet drop explaining the progress so far and an outline of NDPs to the whole beach and giving contact details and website links to the consultation documents. This should be delivered in September and could probably be delivered by the usual Beach News deliverers. The cost of this could be initially funded by SBRA but repaid by the forum as soon as funds and the bank account are available. JL has written a draft Community Engagement proposal as a starting point. It was agreed that we should have two Community Engagement events in October, one in the school and one in the Church to attract more members from the Western end of the Beach. The proposed dates are- Community Engagement Events 23rd and 25th October Management meeting dates:- 23rd September, 15th October, 13th November, 10th December. MG really would like all the working groups to be running simultaneously but most members felt that we didn’t have enough members to populate the groups so we agreed to start with Community Engagement but also the Development Group should start work so that some ideas could be shown for the first community engagement event. DCS is to head the Development Group with guidance from MG. MG handed all members a copy of ‘Neighbourhood Plans Roadmap Guide’ for everyone to read. AOB Individuals’ planning issues relating to current planning applications should be referred to BS and Liza McKinney not to those members of the management committee of the forum. #minutes #management

Church of The Good Shepherd 28th July 2015 1. Minutes – approved from the last meeting 2. Resignations from Committee a. Julia & Maggie’s resignations were noted b. Emma’s nomination for Treasurer was agreed i. It was noted that signatures for the bank (HSBC) would need to be changed ii. £6,195 in the bank account iii. Survey costs are outstanding c. Nominations for Membership Secretary to be reviewed in August. 3. Website development a. Dawn has spoken to Scott, who is building the website. Original aim was to have it live by the end of this week – which still might be possible. He will email us the latest link of the website for us to review. At the moment it has just been forwarded to Joss and John as it is in the very early stage. Pages have been taken down from SBRA website – a link will be added once the site is live b. Mike G to get outline of the Neighbourhood Plan for the website – by 29th July 2015 c. We discussed whether we need a Critical Path chart for the website? Mike G produced the current Gantt chart which may still be fit for purpose once it has been reviewed 4. Have Your Say Day a. Now scheduled for October. John and Dawn to pick up Joss’ action point for 7th August b. Structure of the exhibition –- review in more detail in August 5. Residential Development & Residential Working Group a. Mike has been tying up loose ends and liaising with the working groups. John and Mike will be liaising with the Working Group leaders – particularly the Residential working group. We are collating all the work from the Working Groups. Target is for the working groups to get all the information in by 31st July. John will replace Julia as Leader for the Residential Development & Regeneration Working Group and the Local Businesses and Jobs Group (led previously by Maggie) will be merged into one b. The Characterisation Study is complete. Howard has written the summary. Appended map to be included c. Planning Applications Study - Mike had a meeting with Kevin Hall. Mike sent the outline of the meeting to Kevin and Kevin has responded. They are set to move forward with the work d. Howard to produce sketches for HYSD 6. Transport & Movement a. Dawn, Ben and Mike had a meeting to discuss transport issues/working group b. Many of the transport issues are covered by West Sussex County Council highway – they are not covered by Adur & Worthing Council. If we want to raise these issues we need to bring on board West Sussex County Council c. The group discussed the possibility of developing a parking policy as part of the transport working group work 7. Community Facilities a. Mike has written up the notes from meeting with Maurice and Dawn b. Framework agreed that in future: notes are typed up and agreed after each meeting c. Invited to respond to WSCC in terms of school places - carried out (DC-S) d. Meeting with DC-S & Miss Woodman at Shoreham Beach Primary School to liaise over further ideas/increased links with the School/SBNF. The possibility of Howard and Mike to perhaps do an assembly. Also discussed the possibility of the pupils to create a vision for their ideal school as part of the community engagement work between the School/SBNF Suggested either Tuesday 13th or Thursday 15th October (5:30 – 8:00pm) as HYSD. It was proposed to have HYSD on one of the dates and again on the Saturday 17th October (11:00 – 3:00) combined with the AGM e. John shared his idea to help engage 8 – 16 year olds: perhaps produce something simple that has some questions from the survey on it, maybe a quiz – encourage them to go round the local area – have a design competition for a ‘gateway’ sign for Shoreham Beach. Miss Woodman – mentioned that they already have a Treasure Hunt and was very aligned with the idea. Further ideas to be considered as we continue to plan HYSD 8. Sustainable Green Neighbourhood a. Mike G has typed up a document of the SGN in relation to him liaising with Jenny 9. Community Engagement a. Household survey results – Joss has now got the majority of the information from the consultant. Approximately 1 / 8 households responded. 10. SBNF Management Committee members with SBRA representatives 14th July meeting a. SBRA made suggested observations regarding the process of the N.P – John & Dawn responded 11. SBNF Management Committee meeting with James Appleton a. Due to have a meeting with James Appleton re: asset of community value Beach Green Toilet Site – this has been delayed. DC-S has emailed James to set up another meeting in August 12. Agenda items for Management Committee a. Focusing on HYSD b. Change the date – Wednesday 26th August; venue to be arranged Attendees: Dawn Clenton-Sparey Chairman, John Haffenden Vice Chairman, Joss, Loader, Maurice Pitchford, Emma Whelan, Linton Wightman Apologies: Ben Stride, Sarah Howarth, Jennie Tindall #management #funding #minutes

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Wednesday, June 24 The Church of The Good Shepherd, Shoreham Beach Attendees: Joss Loader, Howard Carter, Maurice Pitchford, Sarah Howarth, Ben Stride, John Haffenden, Dawn Clenton-Sparey Apologies: Lintorn, Emma, Jennie, Maggie Minutes – approved from the last meeting Beach Green update on Asset of Community Value nomination regarding Beach Green Toilet Site Development Opportunity Working Groups Update: Residential Development and Regeneration Working Group - JW Urban Character Study: HC to write document conclusion and submit to DCS by 26/6/15 Analysis of planning applications and development trends - update required Community Facilities Working Group - Maurice Documentation to be gathered and submitted to DCS by 31/7/15 Local businesses and Jobs - Maggie and John All underway – to be submitted to DCS by 31/7/15 Green Neighbourhood – Jennie working on this – to be completed by 31/7/15 Transport and movement - Ben Awaiting feedback and direction from Mike Gibson Funding - update DCS Revise date for ‘Issues and Options’ Event - Have Your Say Day in September HYSD: New date of October (tbc) – AGM will be held on same day. All information to be provided to JL by 31/7/15 Any other business All actions to have dates for deliverables DCS to act as conduit for all communications with Mike Gibson Date of next meeting Tuesday 28th July 7.15pm at the Church of The Good Shepherd Image courtesy of http://www.schultzeworks.com/philcopc/ #minutes #management #BeachGreen #employment

25th May 2016 Minutes from the April meeting were approved. Draft Characterisation Study - Generally positive feedback from the draft Characterisation Study was recorded. The Committee agreed the study formed a vital part of the overall evidence base and gave context to the plan. The committee identified a few additional sections and agreed that the study would be updated and re-circulated as an amended draft. Household Survey - Joss reported that circa 300 surveys had been completed and submitted. Joss has met with the representatives from the Houseboat Community to understand more about their thoughts and views locally – plus other hard to reach groups, including young people. The data now needs to be analysed, independently. Beach Green public loos - Nomination of Asset of Community Value - Dawn reported that she had an email from James Appleton from Adur Council late that afternoon (26.05.15) saying they were ‘not inclined to approve Beach Green as an Asset of Community Value.’ The Committee discussed Mr Appleton’s communication and the overall objective of the original submission. It was agreed that the forum may seek a meeting with the Council to review and liaise over their response further. Joss said that the two district councillors – as elected members for the ward – needed to be consulted and involved. Working Groups – update and next steps - Dawn reported that the planning consultant has met with some group leaders and is due to meet the rest. Funding – The latest tranche of Locality funding is awaited. The development of a separate website for Shoreham Beach Neighbourhood Forum was discussed and agreed. Two quotes for developing a website had been submitted. No further action will be taken until funding has been received. Have Your Say Day event - 15th July 5:00 – 8:00pm at Shoreham Beach Primary School. Action: Dawn, Joss, Howard and Mike to meet on Monday 1st June to discuss the overall look and proposed content for this event. Next meeting: 24th June 2015, venue to be confirmed. #minutes #BeachGreen #management

SHAPING MARINE WARD FOR THE NEXT 20 YEARS [UPDATE: You can now download the full survey report here] This survey is being organised by Shoreham Beach Neighbourhood Forum as part of a community-driven initiative to give local people a powerful new voice in how our area will develop and change during the next 20 years. The Forum was established in July last year and is a "non-party political" group that comprises residents, businesses, community groups and stakeholders. Its objective is to prepare and implement a Neighbourhood Plan (NP) to help shape Shoreham Beach's future. If adopted by public referendum, the Shoreham Beach NP will: Set out a vision showcasing how local people would like Marine Ward to look in 20 years. Complement Government policies and Adur District Council's draft Local Plan and encourage first-class and sustainable development. Tackle a wide range of issues including housing, employment, heritage conservation, transport, protection of open spaces, recreation and leisure. Local people will decide its scope and remit. For more information please visit www.adur-worthing.gov.uk/planning-policy/national-regional-neighbourhood-planning/neighbourhood-planning To ensure the Plan is robust and representative, we are keen to obtain views from a cross-section of local residents, of all ages and from all walks of life and from the eastern and western areas of the Beach – plus the business community. The survey results will be analysed and will be fed back to residents via Beach News and Have Your Say events. The feedback will then help to form the 'evidence base' for the draft NP. Surveys can be completed anonymously. However, all named entries will be entered into a raffle and a £50 prize will be awarded. Please note there's no "right or wrong" answer. The suggestions do not indicate Forum policies – this survey is to help develop policies for public discussion. Your data will be used only in conjunction with this survey and will not be shared with third parties. For the purposes of this survey, Marine Ward includes all of Shoreham Beach plus Adur Recreation Ground. #survey #employment #heritage

Tuesday 28th April 2015 1. Review of Minutes of meeting from 31st March Minutes were agreed 2. Resignation of ViceChair It was confirmed that Joss Loader has resigned as Vice Chair. Thanks to Joss for her work as Vice Chair and she will continue to make a voluntary contribution to the Forum as well as conducting some paid community engagement work via her established PR company. This approach was at the request of the committee and has been declared to the council and Locality in the interests of transparency. Joss has made no charge for co-ordination of delivery of the survey or for writing the recent web/email updates and will continue to write this information, voluntarily. 3. Nomination of ViceChair John Haffenden has agreed to take over the role of Vice Chair having been nominated by Maggie, approved by Dawn and all present agreed. 4. Household Survey Update Joss has advised that 60 forms have been completed in total so far including paper and online. She wishes to thank everyone who assisted with delivery which will be completed by end of today. To confirm, at least 50 face to face interviews will take place to ensure a geographical cross-section is reached, along with hard to reach groups. 6. Funding Application We should be advised of funding approval by Friday 1st May. We’ve applied to Locality for £7K leaving a window of £1K for future requirements if needed. Dawn is currently undertaking the grant monitoring form which will be submitted by end April which confirms payments made via the Bridging Grant from Locality from January to March 31st 2015. 7. Project Plan Mike has provided an outline project plan which was distributed by Dawn. It has been agreed that we hold a ‘Have Your Say Day’ at the Beach School on 15th July. Discussion ensued about the content of that day. The survey results will have been analysed and will be available for public view and discussion. It was suggested that we may apply for ‘Technical Support’ to fund a workshop so that we obtain a clear vision for the next stage of the plan which is to draw up a draft policy. 8. Beach Green / Toilet as Asset of Community Value Adur DC will advise their decision about the application for ‘Asset of Community Value’ by end 26 May 2015 . 9. Working Groups Nothing to report at present. Mike G will be contacting all committee members who head a working group to discuss and liaise over the activity/meetings in advance of the next Have Your Say Day/July. To create/liaise specific targets and areas of focus. 10. Update on Characterisation Study and Progress This is currently being prepared. 11. Date of next Management Committee Meeting To be held on Tuesday 26th May at Church of Good Shepherd Hall from 7.15 – 8.15pm Image courtesy of http://www.schultzeworks.com/philcopc/ #management #minutes #funding #survey #planning #BeachGreen

Tuesday, March 31, 2015 at the Harbour Club Funding - The £1,200 bridging grant has been spent by the NP, according to the agreed expenditure budget set with Locality. Household Survey progress update - Work to prepare a printed and online version of the survey is now nearing completion. Distribution is due to commence on April 22. Joss Loader is leading this work, and an independent analyst will be used by Joss to prepare feedback. It is hoped that Adur District Council will fund survey costs. Planning & Regeneration Working Group – progress on the Characterisation Study - Julia Watts will update the committee at the next meeting. Informal Executive Meetings - Dawn emphasised the need for these meetings on a regular basis and invited committee members to attend where possible. The next one is scheduled for Thursday, April 16. Nomination of Beach Green Toilet Block as Asset of Community Value - This issue was covered first in the meeting, in order to clarify whether the forum had approached the council with an ‘Expression of Interest’ or applied for an ‘Asset of Community Value’. It was made clear that we have applied to the council for the latter which all agreed was the right way forward regarding the proposed development of the toilet block. The NP will have some involvement in the toilet block in a supportive ‘soft way’ as suggested by John Haffenden. John has arranged a meeting with an interested third party which will be attended by Cllr Ben Stride and other committee members. To further clarify, the registration of the Asset of Community Value means that potentially any community group can put together a bid to develop the toilet block. AOB - It was suggested that the Church of the Good Shepherd host future management meetings. The next one is scheduled for Tuesday, April 28. Review of minutes of meeting from 26th February 2015 - Minutes were agreed Image courtesy of http://www.schultzeworks.com/philcopc/ #management #minutes #funding #survey #planning

Thursday, February 26 Harbour Club, Shoreham Beach Co-option of new member - Emma Whelan Funding - The bridging grant has been approved to provide funding until the end of March. A fresh application for funds will be submitted to Locality for the next financial year. ADC will consider assisting with funds for the Household Survey Project Update - Timings may change for the Local Plan so our timetable may also need to change. A Characterisation Study is urgently required – JW to gather costs for consultants to carry out this piece of work. Household Survey – A draft has been drawn up and detailed feedback was provided by the council; other management committee members have also submitted com- ments. The survey is now being reviewed and updated and will go out separately to Beach News in April. Residents and businesses will be able to fill out printed copies – or submit it online. Face-to-face surveys will also be held in a bid to engage hard-to-reach groups. Beach Green toilet block – The forum is considering whether to submit an expression of interest to the Council by the deadline of 31st March 2015 given status (and eligibility) as Neighbourhood Forum for a community right to buy/right to bid initiative Planning & Regeneration Working Group - JW to arrange a meeting to pull together the work that has been completed to date – this will help inform the Consultants who will be appointed to complete the Characterisation study. ​Minutes from January 21 – Approved. This is a summary of the draft minutes of the SBNF management committee – the full version will be approved at the March meeting (date tbc) Image courtesy of http://www.schultzeworks.com/philcopc/ #minutes #management #funding #survey #BeachGreen

21 January 2015 Harbour Club Minutes from December 11, 2014 meeting - Approved Future funding & Community Development Funding/grant monitoring end report – the outstanding balance was returned to Locality, prior to Christmas, following a decision to consider expenditure carefully for the coming year. The chair, Dawn Clenton-Sparey, reported that she had received advice regarding a further bridging grant for £1,200 to cover expenditure for the remainder of the financial year. The application has been submitted – decision pending. Projected expenditure includes professional planning consultancy and a contribution towards website development/printing costs for a Household Survey. Further grant funding of £8,000 will be available for 2015/16. Update & actions forward, aims/objectives - end date/target for Neighbourhood Plan: sustainability report, surveys. The management committee intends to try to complete the Plan by November 2015. It was agreed to develop a Characterisation Study as a matter of urgency – this will help formulate the Vision for our plan. Work to start in February. Survey The next stage is to start conducting a survey before the end of March – identifying ‘hard to reach’ groups such as Young People, Houseboat residents etc. Local expertise will be used to reduce costs. A meeting has been held with Adur District Council to discuss the way forward. The results of the survey will help to drive the Plan objectives. The next ‘Have your Say’ event will be arranged at the end of May, to share the feedback from the survey and resulting objectives. Working Groups next steps & updates - The most active groups (e.g. Development) will continue to meet but the remit of the less active groups will be reviewed again once the results of the Household survey are in. Any other business All to review the Ferring Neighbourhood Plan before the next meeting. Image courtesy of http://www.schultzeworks.com/philcopc/ #minutes #management #funding #survey

Tuesday 23rd September 2014 Harbour Club Meeting Room 7.15pm 1. Minutes of previous meeting from 19th August 2014 were approved 2. Chair/Planning Adviser Report DCS/MG Progress Review A progress update was provided by MG. Phase 1 (to achieve designation of area and forum) should conclude mid October. MG to chase up the Grant. Terms of Reference and Clear Objectives to be provided by MG as there is some confusion around aims and objectives of the Working Groups. Additional Committee members JL is happy to continue as acting vice chair. JW is to resign as Secretary and take up post of Treasurer from JL. Sarah Howarth to join committee and stand as Secretary. Appointment of Membership Secretary /new members Lynton to to join committee and stand as Membership Secretary. Howard Carter to join the Committee 3.3 Additional members of Working Groups Members of the Working Groups need to be more representative of the Beach Demographics – perception that there is little interest from the West Beach, although the opportunity and pressures of development are not prevalent at the West End. The West Beach is also less densely populated than the East so membership from the East should naturally be higher . Liaison with LPA re evidence base The feeling is that council information should be accessed as required as there is too much to wade through en masse. It was agreed that an Urban Characterisation Report is required to understand the profile of the Beach today. This could be commissioned locally. Draft Project Plan to be prepared for October meeting Planning Adviser programme as outlined in grant application - work priorities and reporting MG gave summary. 4. Treasurer’s report Grant award – deliverables JL advised that the Grant had not been received at ADC as late as last week. MG to chase up. Budget and expenditure to date The bank account has been opened – JW will need to be added as a signatory. The marketing spend for community engagement to date (£382) has been funded by SBRA, who will need to be reimbursed. This covers web costs and design and print of collateral. Reports from Working Groups – progress to date and next steps Communication engagement strategy and programme JL The web pages are now operational and the leaflet has been delivered to every house on the beach. There have been a few responses and emails. A plan is needed for the November 15th event – MG suggested exhibition format with the opportunity for attendees to engage in more detailed discussions. It was suggested that a questionnaire could be circulated to gauge opinion. Residential development and regeneration DCS A first meeting has been held – report to be provided at October meeting 5.3 Local businesses and jobs MT MT has had some initial brief discussions and is collating data but feels that clear terms of reference are required. MG to action. 5.4 Community facilities MP Data being gathered 5.5 Sustainable green neighbourhood JT Jennie is unwell and could not attend the meeting however Jennie is keen to continue to play a part but will narrow her focus to environmental issues. 5.6 Conservation of natural and historic environment Cllr Liza McKinney Report to be provided at October meeting 5.7 Transport and movement Cllr Ben Stride Report to be provided at October meeting AOB An email has been received from John Haffenden who questioned the inclusion of the Adur Rec area. JL / DCS to meet with John. Date of next meeting 15th October 2014 – 7.15pm - 8.45pm Attendees: Joss Loader, Julia Watts, Mike Gibson, Ben Stride, Maurice Pitchford, Maggie Taylor, Howard Carter, Sarah Howarth, Linton Apologies: Dawn Clenton-Sparey, Jennie Tindall Image courtesy of http://www.schultzeworks.com/philcopc/ #minutes #management #funding