9 June 2023 at 18.30 Remote, via Zoom Agenda: 1. Resignations of Dave and Brenda Collins 2. Have Your Say Day 3. Neighbourhood Plan Policy Review 4. Any Other Business Attendees: Kevin Hall (KH) Chair Mike Whelan (MW) Secretary Jonathan Marshall (JM) Treasurer Mike Gibson (MG) Planning Consultant Apologies for absence received from: David Johnson (DJ) 1. Resignations of Dave and Brenda Collins This extraordinary committee meeting was called following the unexpected resignations of Dave Collins (Vice Chair) and Brenda Collins. DC and BC were upset by the committee’s consideration of the Council’s offer to incorporate the draft NP into the Local Plan. MW wanted to inform all Forum members and include everyone in the decision, but the committee did not reach a consensus on this matter. KH met DC on Monday 5 June and urged DC and BC to remain on the committee at least until after the HYS Day had been held and Forum members’ feelings about this option had been heard. However, DC was insistent that the HYS Day question should be either to continue with the NP or not continue at all and that the Council proposal should not be mentioned in flyers and posters. Given the feelings expressed by other committee members, KH could not accept this pre-condition. DC and BC submitted their resignations the following day which KH accepted with regret. The Committee would like to thank Dave Collins for all the hard work he contributed in setting up and running the Regeneration Working Group and as Chair of the Management Committee. Also our thanks to Brenda Collins who brought great energy and fresh ideas as a Committee member. 2. Have Your Say Day JM said he supported the Forum exploring the Council’s offer to adopt NP policies where possible. He asked about the status of funds committed for the HYS Day. MW said funds intended for printing flyers, posters and NP policy material had not yet been spent. MW said the LPA cannot provide large format printing as they did at previous Have Your Say days, and there are less volunteers to support the event, and assess the resulting feedback. MW also pointed out that several members and key stakeholders wanted to have their say but could not attend the event on the 17th. He suggested an effective way to get the view of the whole beach with the limited resources available is through a printed leaflet delivered to every household, explaining the options, with a link to an online questionnaire. MW had previously circulated a draft for the committee to consider. The committee was concerned that it was too complex and would need further consideration. MG said he felt there was no point in holding the HYS Day on June 17th given the changed circumstances and the delay that had been caused by the questions DC and BC had raised about the wording of flyers and posters. He advised that the unspent funds should either be returned to Locality or retained for a postponed Have Your Say consultation. He also advised that there was no reason why the Forum could not continue to function. The Committee can seek to appoint other Forum members to replace DC and BC. It was decided that the HYS Day on June 17th should be postponed as it was now too late to publicise the event properly so attendance would likely be limited. Also it was felt the Forum should engage with the Planning Department to further assess what policies could be incorporated in the Local Plan and thus give Forum members a more informed choice. The Beach School headmaster has been very supportive so it was agreed the forum should inform him urgently that the HYS Day has been cancelled. As MW had been liaising with the headmaster over HYS Day planning he agreed to do this. MW had asked Joss Loader to reserve four pages in Beach News to report on the HYS Day. She needs to be informed that the extra space will not be needed due to the changed circumstances. Instead, the Committee will submit a news item summarising the changed circumstances and setting out the proposed way forward. This needs to be written and approved by June 18th. 3. Neighbourhood Plan Policy Review It was agreed that the Forum should engage with the Council regarding the offer to incorporate NP policies in the Adur Local Development Framework. Moira Hayes (MH) has recently provided MW with a matrix of how NP policies may fit with the emerging Local Plan. This raises a number of questions. MW has begun to draft a response but needs input from all Committee members to complete it. The Committee’s response to MH will be reviewed at the next scheduled meeting on June 22nd. The intention then is to submit the response and press for an urgent meeting with James Appleton and MH. 4. AOB None. Meeting closed at 20.00. The next committee meeting will be held on Thursday June 22nd at 19.00 at The Shoreham Centre. See events calendar

The Shoreham Centre, Pond Rd Minutes of SBNF Management Committee Meeting – April 2023 20 April 2023 at 19.00 The Shoreham Centre Agenda: 1. Approval of March meeting minutes 2. Have Your Say Day on June 17th 3. Any Other Business Attendees: Kevin Hall (KH) Chair Dave Collins (DC) Vice Chair Mike Whelan (MW) Secretary Mike Gibson (MG) Planning Consultant Apologies for absence received from Jonathan Marshall (JM) Treasurer David Johnson (DJ) Brenda Collins (BC) 1. Approval of March Meeting Minutes The draft minutes from the March committee meeting, having been reviewed by all committee members, were unanimously agreed to be an accurate account and approved for publication. Action MW 2. Have Your Say Day on June 17th MW stated that he had submitted the invoice for the costs of the event to JM. The HYS Day will be held in Shoreham Beach Primary School Hall on Saturday June 17th. The Forum would like to express its thanks to Darren Vallier, the head teacher of the school, for his support and cooperation in making the school facilities available. MW described his plans for the HYS day, which are based on previous such events. Info about the draft policies and aspirations will be on display, and there will be a discussion area with seating where forum members can meet with committee members, ask questions, and give their views on the draft NP. All attendees will be asked to register upon arrival. The theme is: Do you want it or not? The committee discussion concentrated on publicity for the HYS day. It was suggested that a four page folded leaflet would be distributed to residents inviting them to attend. MW will provide an initial design via email for committee members to review and comment on. The layout and content will be finalised at the next committee meeting. The aim is to have the leaflet printed and circulated by the first week in June. Forum members will also receive an email invitation. Councillors with an interest in Beach planning affairs and leaders of stakeholder organisations will also be invited to attend. The Forum’s social media accounts will also be used to publicise the event: Nextdoor, Facebook, YouTube, etc. An RSVP invite will be emailed to all members and stakeholders and it will be featured on the Events page. 3. AOB None. Meeting closed at 20.30. The next committee meeting will be held on Thursday May 25th at 19.00 at The Shoreham Centre. See events calendar

We hope that you will be able to attend our AGM and Q&A session at the Shoreham Centre on Thursday 19th Jan. Please RSVP here. New members are welcome and will be registered when you RSVP (subject to verifying that you are eligible. Full details here). Members are encouraged to view the latest Draft Plan and / or visit the website in advance of the AGM to get up to speed - and then if necessary - to email any outstanding questions before the AGM via the website contact form. This will ensure that your question goes directly to the most appropriate Working Group Leader. Help us Promote the Meeting: Share our Facebook Event Page Vote or Propose: We have a number of vacancies on our committee, including Community Engagement. If you are interested in standing, you simply need to get two fellow members to propose and second your nomination at the meeting. Please see the Constitution for an overview of roles and responsibilities and provide us with at least one week's notice if you wish to stand. We can help you to understand what the role entails and help you to find a potential proposer and seconder. A Neighbourhood Plan committee (steering group) will be required to continue oversight, monitoring and implementation of the Plan after it is approved. At the AGM you can vote to decide who is elected and have your say about any necessary amendments to the Constitution. If being on a committee does not suit you, click here to see simple ways you could help. You can see the evolution of the draft plan, including: status, previous iterations, evidence and feedback at https://www.shorehambeachforum.com/plan-latest. #management #AGM

We publish updates about the progress of the Neighbourhood Plan in almost every edition of Beach News. Here's a copy of the latest update from our new Committee members: Since last year’s AGM, the Forum (SBNF) has been busy updating the draft Neighbourhood Plan for a sustainability appraisal, and resolving funding issues. We’ve also been dealing with concerns that are repeatedly raised by beach residents, such as water quality and the transformation of the Western Harbour Arm. SBNF formally raised objections to the latest proposals for the former Howard Kent storage site at 5 Brighton Road. Drawing on feedback from the community; we objected to the composition of the building, harsh elevations, lack of historical context, as well as the lack of social / affordable housing. We also encouraged the developer to come up with a more energy-efficient design. You can read more about our views on the JAAP development and our draft development policies in the draft neighbourhood plan. We recognise that we need to resume community engagement soon, and have been working hard to resolve funding issues, as discussed at the Special General Meeting. A small grant for 2022-23 has now been approved by Locality. However we need the support of Adur District Council to enable us to receive this grant, since the Forum is not itself a legally accountable body. So, the SBNF Management Committee has asked ADC to act as an Accountable Body on our behalf. We hope for a prompt and positive outcome. Alternatively, we will set up a CIC. The AGM for 2022 is due and we plan to hold this meeting when key stakeholders are available and the issue of grant funding is resolved, so we can move forward with presenting the latest version of the Neighbourhood Plan to the community and stakeholders for discussion. We plan to hold Have Your Say Days during the forthcoming Regulation 14 consultation period for the Shoreham Beach Neighbourhood Plan. We would greatly appreciate anyone who can help with community engagement and invite all Shoreham Beach residents to join the Forum and get involved in any way you can or simply to keep up to date with the Neighbourhood Plan. Please see our website’s Get Involved page for more details: shorehambeachforum.com/get-involved You can read the full magazine here > #Press

17 November 2022 at 19.00 Room D at The Shoreham Centre Agenda: 1. Approval of October meeting minutes 2. AGM Date 3. Application for SEA/SA screening of NP 4. Letter to CEO of Adur Council regarding lack of support to the Forum 5. Proposed alternative to act as SBNF Accountable Body 6. Open Green Spaces meeting 7. AOB Attendees: Dave Collins (DC) Chair Kevin Hall (KH) Vice Chair Jonathan Marshall (JM) Treasurer Mike Whelan (MW) Secretary Mike Gibson (MG) Planning Consultant (attended the meeting part time by phone) Apologies for absence received from: 1. Approval of October meeting minutes DC opened the meeting and proposed that the minutes of the October committee meeting be approved. There were no objections and the meeting minutes were duly signed. The minutes can now be circulated. Action KH 2. AGM Date MW reported that it was not possible to hold an AGM in the week beginning December 12th. DC said that it will not be possible to book the QE2 room for that week in time to give the required 3 weeks’ notice. Therefore it was agreed to postpone the AGM for one month. The proposed AGM date is January 19th 2023. Book QE2 room for AGM on the evening of January 19th 2023 Action DC Create a presentation of the current draft Neighbourhood Plan for the AGM Action MW 3. Application for SEA/SA screening of NP Revision 5 of the Neighbourhood Plan has been submitted by MW to Moira Hayes (Adur Planning Policy Manager, Planning & Development) for review and application for SEA/SA screening. 4. Letter to CEO of Adur Council regarding lack of support to the Forum KH reported that the letter had been emailed to the CEO. An email received on November 11th promised a full response to the complaint within ten working days. KH will circulate this response to all committee members for consideration. Circulate the response received from Adur Council to SBNF committee members Action KH 5. Proposed alternative to act as SBNF Accountable Body JM stated he had been in discussion with Locality regarding possible alternatives to Adur Council being SBNF’s accountable body. Locality has confirmed that a Community Interest Company limited by guarantee could be formed, creating a legal body which could receive grant funds on the Forum’s behalf. The application is ready to submit, if approved by the committee. DC proposed a motion to form such a company, JM seconded this motion and the motion was carried by 5 votes with none against. Application to form a Community Interest Company to be submitted Action JM, DC 6. Open Green Spaces meeting DC has still not received any proposed dates for this meeting to take place and will contact Moira Hayes again. Action DC 7. AOB Meeting closed at 19.50. The next committee meeting will be held on Thursday December 15th at 19.00 at The Shoreham Centre. See events calendar

28 October 2022 at 19.00 Room D at The Shoreham Centre Agenda: 1. Approval of September meeting minutes 2. James Breckell’s resignation 3. Neighbourhood Plan Revision 5 4. Open Green Spaces meeting date 5. Letter to CEO of Adur Council regarding lack of support to the Forum 6. AGM Date 7. AOB Attendees: Dave Collins (DC) Chair Kevin Hall (KH) Vice Chair Mike Whelan (MW) Secretary Mike Gibson (MG) Planning Consultant Apologies for absence received from: Jonathan Marshall (JM) Treasurer David Johnson (DJ) 1. Approval of September meeting minutes DC opened the meeting and proposed that the minutes of the September committee meeting be approved. There were no objections and the meeting minutes were duly signed. The minutes can now be circulated. Action KH 2. James Breckell’s resignation Management committee member James Breckell submitted his resignation to the committee by email on October 26th. The committee reluctantly agreed to accept his resignation. DC will write a letter to that effect, thanking James for his valued service and expert opinion. Action DC 3. Neighbourhood Plan Revision 5 It was agreed that revision 5 of the NP is ready for submission for SEA/SA screening. As such MW will send a PDF copy of the NP to Moira Hayes (Adur Planning Policy Manager) and formally request it be submitted for assessment as soon as possible. The committee also considers that this version of the NP forms the basis of the Draft Regulation 14 Neighbourhood Plan. A separate email will be sent to explain the background to the three policies (CF3, GB2 and TM9) which have been added since revision 4 of the NP. Submit Neighbourhood Plan Rev 5 to Adur Planning for SEA/SA screening. Action MW Send email to Moira Hayes regarding background to additional policies in Rev 5. Action MW 4. Open Green Spaces meeting DC asked the meeting to note that there has still been no response to his request for a date for the meeting about open green spaces, proposed by Adur Planning. DC will resend his request to Moira Hayes. Action DC 5. Letter to CEO of Adur Council regarding lack of support to the Forum There has still been no written response to the Forum’s request that Adur Council act as the Accountable Body to receive grant funding on the Forum’s behalf. Progress on this matter is essential to the continued development of the NP. Therefore it was agreed that the letter, which was drafted by MG and agreed by all committee members, should now be sent to the CEO of Adur & Worthing Councils to highlight the Forum’s concerns. Action KH 6. AGM Date According to the Forum constitution the AGM must be held within fifteen months of the previous AGM and three weeks notice of the meeting must be given to Forum members and stakeholders. The AGM will be held at the Shoreham Centre. MG suggested this be in the first two weeks of December. SBNF will contact SBRA to agree a mutually convenient date. Action MW 7. AOB Meeting closed at 20.10. The next committee meeting will be held on Thursday November 17th at 19.00 at the Shoreham Centre. See events calendar

15 September 2022 at 19.00 Room D at The Shoreham Centre Agenda: 1. Approval of previous minutes 2. Open Green Spaces Meeting with Adur DC 3. Draft letter to CEO of Adur Council regarding lack of support to the Forum 4. SEA/SA Application Status 5. SBNF Update for Beach News 6. AOB 1. Approval of previous meeting minutes DC opened the meeting and proposed that the minutes of the August committee meeting be approved. There were no objections and the meeting minutes were duly signed. Circulate copies of August meeting minutes. Action KH Urgently complete uploading of all meeting minutes currently missing from the SBNF website. Action MW 2. Open Green Spaces Meeting with Adur DC DC contacted Moira Hayes on August 20th to request possible dates for a meeting with Pippa Reece and other interested parties. No reply has been received to date. This is unusual and a concern regarding cooperation between Adur Planners and the Forum. 3. Draft letter to CEO of Adur Council regarding lack of support to the Forum MG apologised for not providing the draft letter as agreed due to poor health and high workload. He presented a document to the meeting outlining the guidance the Planning Authority must follow in support of a Neighbourhood Forum producing a Neighbourhood Plan. This confirmed the Committee’s view that such support has been slowin the past and is at present completely lacking. Notably regarding the lack of response to the Forum’s request that Adur Council act as Accountable Body forSBNF and receive the grant approved by Locality on the Forum’s behalf. MG agreed to provide DC with the draft letter by September 17th. Circulate draft letter to committee members. When text is agreed email the letter to Adur Council CEO. Action DC 4. SEA/SA Application Status MW reported that he had only just finished the update of the Neighbourhood Plan to Rev 5. The work required to do this was much more than he estimated last month. There are still some actions outstanding regarding the Design Code section. An official ‘Design Code’ now requires stricter compliance, so it is worth considering renaming this section to avoid needless complication. A suitable name will be discussed and agreed at a future meeting. The committee felt that the terminology issue does not impact the screening for SEA/SA assessment, which needs to be started as soon as possible. However, MW pointed out that we are preparing a Regulation 14 document, and asked if this needs to meet the basic conditions. Reasons to change the classification of the section currently titled ‘Design Code’: The most recent version of the National Planning Policy Framework (NPPF 2021) includes new restrictions. NPPF para 128 now requires design guides and codes to be consistent with the principles set out in the National Design Guide and National Model Design Code. NPPF para. 129 states: codes and guides can be written at the neighbourhood level… but should take into account the guidance contained in the National Design Guide and the National Model Design Code. As currently prepared, the SBNF Design Code is not consistent, e.g. the provision of allotments isn’t a design issue. The design code should be consistent with the National Design Guide and National Model Design Code. ACTION: re-consider / rename Design Code Shoreham beach is quite eclectic and therefore difficult to create an official Design Code for this area, other than broad locations for different heights and densities of development. We do not want to be too prescriptive. Is ‘Design Code / Guide’ the wrong type of document? Is it too constrictive? Is there a more flexible and appropriate planning instrument, e.g. is a ‘Supplementary Planning Guide’ more appropriate? MG stated that Rev 5 of the Neighbourhood Plan revision can be regarded as the ‘Draft Regulation 14 Neighbourhood Plan’. Regulation 14 is a formal process where a draft Reg 14 version of the Plan is circulated widely for full stakeholder consultation. It is hoped that it can be submitted to Adur Planning by September 24th and the application for screening for SEA/SA assessment put forward by them as soon as possible thereafter. Action MW & DC 5. SBNF page for Beach News The deadline for inclusion of SBNF news in the next issue of Beach News is October 8th. We are at a critical stage of the Neighbourhood Plan process, so it is vital to continue using the magazine to engage with the community and stakeholders. David Johnson suggested wording for this update. 6. AOB - AGM Planning An AGM is due within the next three months. It was felt that items 3 and 4 of this meeting need to be progressed and ideally resolved before setting a date and notifying Forum members and stakeholders with at least three weeks notice, as required by the Forum constitution. The next committee meeting will be held on Thursday October 20th at 19.00 at the Shoreham Centre. Meeting closed at 20.15. #minutes #management #funding #AGM Attendees: Dave Collins (DC) Chair Kevin Hall (KH) Vice Chair Mike Gibson (MG) Planning Consultant Mike Whelan (MW) Secretary David Johnson (DJ) Apologies for absence received from: Jonathan Marshall (JM) Treasurer James Breckell (JB) Architect

18 August 2022 at 19.00 The Adur Room at The Shoreham Centre Agenda: Approval of previous meeting minutes 1. Locality Grant Application Status (JM) 2. NP Health Check funding (MG) 3. SEA/SA Application Status (MW) 4. Open Green spaces meeting with Adur Planners (DC) 5. SBNF AGM Planning 6. AOB Approval of previous meeting minutes DC opened the meeting and proposed that the minutes of the June and July committee meetings be approved. There were no objections and the meeting minutes were duly signed. Circulate copies of June and July meeting minutes. Action KH Urgently complete uploading of any meeting minutes missing from the SBNF website. Action MW 1. Locality Grant Application Status JM confirmed that the Forum’s 2022/3 grant application has been approved by Locality, subject to an Accountable Body being appointed to receive the funding. DC stated that he had been contacted by James Appleton (Adur Planning) by phone regarding the Forum’s request that Adur Council act as the Accountable Body (as suggested by Locality). DC was informed that the Adur Cabinet Executive Committee was reluctant to approve this action because of allegations that the Forum was not acting according to its Constitution. The Forum Committee has not been formally informed of this response, nor has it been given the chance to respond. This £1,060 grant funding is essential to enable the long awaited Neighbourhood Plan to be completed. After a lengthy discussion the Forum Committee resolved to take the following actions: 1. Contact Locality for legal advice about Adur DC’s possible refusal to act as the Forum’s Accountable Body. Action MG 2. Draft a letter to the CEO of Adur DC requesting an explanation of the reasons why the Executive Committee is reluctant to approve Adur DC acting as Accountable Body for SBNF. Action MG 2. NP Health Check funding MG confirmed that Locality could provide the “Health Check” for the draft Neighbourhood Plan free of charge. Adur Planners have offered to fund such a check, but as the Locality health check would save the Council money this was the preferable option. 3. SEA/SA Application Status MW reported that his update of the draft Neighbourhood Plan to revision 5, to enable the SEA/SA assessment to be applied for, was about 80% complete and approximately 7 hours of work remained. Some actions to respond to Adur Planners comments are also outstanding and will be addressed by a meeting between MW, DC and JB on Monday August 22nd. It is hoped that Revision 5 can be submitted to Adur Planning by the end of August and the SEA/SA application put forward by them as soon as possible thereafter. 1. Complete draft Neighbourhood Plan, Revision 5. Action MW 2. Complete responses to Adur Planners comments. Action MW, DC, JB NOTE: subsequently, we discovered much more work was needed to complete Revision 5 4. Open Green Spaces Meeting with Adur DC The Committee agreed that this proposed meeting should take place as soon as possible. DC will contact Moira Hayes to request possible dates for such a meeting with Pippa Reece and other interested parties. Action DC 5. SBNF AGM Planning This item was deferred to the next Committee meeting in view of the urgency of resolving the issues arising from Item 1 and completing the actions from Item 3. 6. AOB The next committee meeting will be held on Thursday September 15th at 19.00 at the Shoreham Centre. Meeting closed at 20.35. Attendees: Dave Collins (DC) Chair Kevin Hall (KH) Vice Chair Jonathan Marshall (JM) Treasurer Mike Whelan (MW) Secretary James Breckell (JB) Architect Mike Gibson (MG) Planning Consultant Apologies for absence received from: David Johnson (DJ) #minutes #management #funding

21 July 2022 at 19.00 Online meeting Agenda: Approval of previous meeting minutes 1. Locality Funding Position (JM) 2. Health Check (MG) 3. SEA/SA progress (MW) 4. Open Green Spaces - Adur Meeting (DC) 5. Any Other Business Approval of previous meeting minutes As the meeting was not quorate the previous meeting minutes could not be voted on. Minutes will be approved at next quorate committee meeting. 1. Locality Funding Position DC said that there has been no response from Adur Council about the Forum’s request that they act as the accountable body to receive the Locality Grant for 2022-3 on the Forum’s behalf. DC will follow up the Forum’s request to determine the reasons for the delay of this decision. Action DC 2. Neighbourhood Plan Health Check MG is working pro-bono and stated that due to continued pressure of other work he has been unable to Locality about their support for the Neighbourhood Plan Health Check but will contact them as soon as possible. Action MG 3. SEA/SA progress The Forum needs to update the Neighbourhood Plan to enable the application for the SEA/SA to proceed. The current status of the document update could not be established as MW was unable to attend this meeting. 4. Open Green Spaces meeting with Adur Planning The Forum was unable to go ahead with this meeting in July. DC will request new dates for the proposed meeting with Pippa Reece from Moira Hayes. Action DC 5. Any Other Business MG and DC discussed progress towards NP completion and felt that it was essential that the next meeting be quorate and that all outstanding actions on committee members be completed before the meeting takes place. The outstanding actions are summarised for convenience below: · DC: Liaise with Adur Planning regarding ADC acting as SBNF Accountable Body · DC: Liaise with Adur Planning regarding Open Green spaces meeting · MG: Establish whether Locality can undertake the NP Health Check free of charge · MW: Complete update of NP to Revision 5 ready for SEA/SA Application · MW: Ensure all 2022 approved committee meeting minutes are on the SBNF website The next committee meeting will be held on Thursday August 18th at 19.00 at the Shoreham Centre. It is important that committee members make every effort to attend this meeting. Meeting closed at 19.15. See events calendar Attendees: Dave Collins (DC) Chair Mike Gibson (MG) Planning Consultant Apologies for absence received from: Kevin Hall (KH) Vice Chair Jonathan Marshall (JM) Treasurer Mike Whelan (MW) Secretary James Breckell (JB) Architect David Johnson (DJ) SBRA #minutes #management #funding

16 June 2022 at 19.00 Meeting Room D at The Shoreham Centre Agenda: 1. Approval of previous meeting minutes 2. Treasurer's Report (JM) 3. NP Health Check funding (MG) 4. Possible dates for an on site meeting with Pippa Reece re MUGA location 5. Update of draft NP to Revision 5 (MW). 6. AOB 1. Approval of previous meeting minutes DC opened the meeting and proposed that the minutes of the May committee meeting be approved. There were no objections and the meeting minutes were duly signed. Copies of the approved minutes to be circulated. Action KH 2. Treasurer’s Report JM stated that he had submitted SBNF’s application to Locality for 2022-23 funding. Locality has acknowledged receipt of the application but cannot progress it until an accountable body has been assigned to receive the grant funds. Locality suggested the local authority may be able to receive funding on the forum’s behalf. DC stated he has already contacted Adur Planning officers in this regard. DC also said that the issue of funding is critical to the completion of the Neighbourhood Plan. Without funding the Forum would be unable to produce updated information displays showing the status of the NP for future Have Your Say Days, not to mention the cost of venue hire. The committee members present concurred with this view. DC said he would circulate, for approval by the committee, a draft email to the Planning Officers explaining the critical nature of funding to the Forum’s future. DC also suggested that SBRA might qualify as an accountable body for Locality. This needs to be verified. Action DC 3. NP Health Check funding MG had an action from the May meeting to contact Locality regarding funding for the NP “Health Check”. He was unable to attend the meeting but sent a message to the committee regarding this. Due to pressure of work he has been unable to complete the action but will contact Locality as soon as he returns from his current business trip. Action MG 4. Possible dates for an on site meeting with Pippa Reece re MUGA location DC reminded the committee there was an open invitation for an on site meeting with Pippa Reece (Adur & Worthing Parks Manager) to discuss the possible locations for the proposed Multi Use Games Area. DC suggested the forum submit a number of possible dates the meeting could take place in July. Various dates were discussed and DC will contact Adur Planning suggesting July 5th, 12th and 19th for consideration. Action DC 5. Update of draft NP to Revision 5 MW has begun updating the draft NP as a result of a review meeting held last month with DC, JM and MW attending. However further comment has been received from Adur Planning which needs to be incorporated. Updating 3D graphics used to illustrate the NP will incur software licensing costs of approximately £230 which currently cannot be funded. It was felt that such graphics are very informative and should be retained if possible. Action MW 5. AOB The next committee meeting will be held on Thursday July 21st at 19.00 at the Shoreham Centre. Meeting closed at 19.40. See events calendar Attendees: Dave Collins (DC) Chair Kevin Hall (KH) Vice Chair Jonathan Marshall (JM) Treasurer Mike Whelan (MW) Secretary Apologies for absence received from: James Breckell (JB) Architect Mike Gibson (MG) Planning Consultant #minutes #management #funding

12 May 2022 at 19.00 Adur Room at the Shoreham Centre Agenda: 1. Approval of meeting minutes 2. Uploading of meeting minutes 3. Funding application status 4. Actions from April meeting with Adur planners 5. AOB 1. Approval of meeting minutes DC opened the meeting and proposed that the meeting minutes for the March committee meeting and the April meeting with Adur planners be approved. There were no objections and the meeting minutes were duly signed. Copies of the approved minutes to be circulated. Action KH 2. Upload of SBNF meeting minutes It has been reported that SBNF management committee meeting minutes for January and February have not been uploaded to the forum website. MW accepted that there was a backlog and said this would be corrected at the weekend. Meeting minutes will be uploaded to the website on a monthly basis in future. Action MW 3. Funding Status JM confirmed that an application for funding of £1060.00 for 2022/3 will be submitted to Locality at the weekend. MG agreed to assist with completion of the submission form. Action JM/MG 4. Actions from April meeting with Adur planners 4.1 Update of the draft Neighbourhood Plan for submission to Adur Planning for SEA/SA Screening. DC, MW, and JB will meet at DC’s house on Tuesday 17th May at 10am to finalise amendments to the NP as agreed with Adur Planning in April. The revised document will then be submitted to Adur Planning for review prior to being sent out for SEA/SA screening as required. Action DC/MW/JB 4.2 SBNF Budget to completion of NP MG to provide bullet points to help JM create a proposed budget for completion of the NP. JM to provide list of upfront costs that must be covered out of the new Locality funding, e.g. website running costs. Estimates of costs to completion will be added, e.g. costs of preparing for and holding “Have You Say” days, increased community engagement, etc. The budget will be presented for approval at the next management committee meeting. Action JM/MG 4.3 MG to check with Locality to determine whether it can fund the NP “Health Check”. Adur Planning have offered to fund this but if it can be funded by Locality this will be beneficial. Action MG 4.4 Box Park development car parking Moira Hayes (Adur Planning Policy Manager) has confirmed to DC that the Box Park development plan does not include the use of the Beach Green Car Park. After a discussion the committee felt that ideally this car park should be used by restaurant customers, but that they may well choose to park on nearby roads rather than pay for the car park. This will surely be a matter of concern to local residents, and views on this should be sought at the next “Have Your Say” day. 5. AOB None. Meeting closed at 19.55. The next committee meeting will be held on Thursday June 16th at 19.00 at the Shoreham Centre. See events calendar Attendees: Dave Collins (DC) Chair Kevin Hall (KH) Vice Chair Jonathan Marshall (JM) Treasurer Mike Whelan (MW) Secretary James Breckell (JB) Architect Mike Gibson (MG) Planning Consultant Apologies for absence received from: David Johnson (DJ) #minutes #management #funding #beachgreen

5 April 2022 at 15.00 The QEII Room at the Shoreham Centre Agenda: 1. Forum bank account 2. Status of Adur Planners’ comments on draft Neighbourhood Plan 3. Budgetary estimate for completion of Neighbourhood Plan and additional funding options 4. Open green spaces in Neighbourhood Plan, especially in relation to MUGA location 5. Policies that Adur Planners consider should be removed 6. Impact of emerging Local Plan on draft Neighbourhood Plan 1. Forum bank account The forum’s bank account has been transferred to Santander and the account is now operational. This enables an application to be made to Locality for further funding. 2. Status of Adur Planners’ comments on draft Neighbourhood Plan Policy Team to respond to draft Plan, Forum's response to our comments ideally by 12th May. This timescale is partly dependent on the following item - Mike W to forward a word (or Google Doc) version of the Forum's response to the Policy Team's last set of comments. MH to contact DC with suggested format for letter of instruction regarding SEA/SA scoping MH to contact colleagues and establish whether there is a formal relationship between Boxpark and the BG car park. 3. Budgetary estimate for completion of Neighbourhood Plan and additional funding options · MW to send proposed breakdown of costs for Reg 14 consultation exercise · MH to check next grant allocation from Dept of LUHLG - stage and amount. · Mike G to find out if Locality can organise a free NPIERS health-check, and make MH aware of response. 4. Open green spaces in Neighbourhood Plan, especially in relation to MUGA location MH to contact Pippa re MUGA issue; of the 2 locations, Forum believe Beach Green is most appropriate - DC would like to meet and discuss. 5. Policies that Adur Planners consider should be removed which the Forum wish to retain Forum still wish to consider allocation of allotments west of BG car park - MH to contact Estates, and others for Council view. Forum to work towards an up-to-date, consistent draft plan document o Forum to consider issue of Design Code, i.e. Is “Design Code / Guide” the wrong type of document? Too constrictive? Is there a more flexible and appropriate planning instrument, i.e. a Supplementary Planning Guide? o Planning Policy - to consider how a NP design code would work - integral to plan or separate? o Forum to consider how the plan addresses concerns regarding development 6. Impact of emerging Local Plan on draft Neighbourhood Plan Planning Policy Team to consider sustainability criteria for the Forum - align with emerging ALP? Would it be easier if SBNF replace the One Planet Principles with UN Sustainable Development Goals and what is the outcome of the A&W Climate Assembly? Meeting closed at 16.42 Attendees: Moira Hayes (MH) Adur Planning Policy Manager Dave Collins (DC) SBNF Chair Kevin Hall (KH) Vice Chair Mike Whelan (MW) Secretary James Breckell (JB) Architect Mike Gibson (MG) Planning Consultant Apologies for absence received from: Jonathan Marshall (JM) Treasurer David Johnson (DJ) SBRA #minutes #management #funding #ADC