9 June 2023 at 18.30 Remote, via Zoom Agenda: 1. Resignations of Dave and Brenda Collins 2. Have Your Say Day 3. Neighbourhood Plan Policy Review 4. Any Other Business Attendees: Kevin Hall (KH) Chair Mike Whelan (MW) Secretary Jonathan Marshall (JM) Treasurer Mike Gibson (MG) Planning Consultant Apologies for absence received from: David Johnson (DJ) 1. Resignations of Dave and Brenda Collins This extraordinary committee meeting was called following the unexpected resignations of Dave Collins (Vice Chair) and Brenda Collins. DC and BC were upset by the committee’s consideration of the Council’s offer to incorporate the draft NP into the Local Plan. MW wanted to inform all Forum members and include everyone in the decision, but the committee did not reach a consensus on this matter. KH met DC on Monday 5 June and urged DC and BC to remain on the committee at least until after the HYS Day had been held and Forum members’ feelings about this option had been heard. However, DC was insistent that the HYS Day question should be either to continue with the NP or not continue at all and that the Council proposal should not be mentioned in flyers and posters. Given the feelings expressed by other committee members, KH could not accept this pre-condition. DC and BC submitted their resignations the following day which KH accepted with regret. The Committee would like to thank Dave Collins for all the hard work he contributed in setting up and running the Regeneration Working Group and as Chair of the Management Committee. Also our thanks to Brenda Collins who brought great energy and fresh ideas as a Committee member. 2. Have Your Say Day JM said he supported the Forum exploring the Council’s offer to adopt NP policies where possible. He asked about the status of funds committed for the HYS Day. MW said funds intended for printing flyers, posters and NP policy material had not yet been spent. MW said the LPA cannot provide large format printing as they did at previous Have Your Say days, and there are less volunteers to support the event, and assess the resulting feedback. MW also pointed out that several members and key stakeholders wanted to have their say but could not attend the event on the 17th. He suggested an effective way to get the view of the whole beach with the limited resources available is through a printed leaflet delivered to every household, explaining the options, with a link to an online questionnaire. MW had previously circulated a draft for the committee to consider. The committee was concerned that it was too complex and would need further consideration. MG said he felt there was no point in holding the HYS Day on June 17th given the changed circumstances and the delay that had been caused by the questions DC and BC had raised about the wording of flyers and posters. He advised that the unspent funds should either be returned to Locality or retained for a postponed Have Your Say consultation. He also advised that there was no reason why the Forum could not continue to function. The Committee can seek to appoint other Forum members to replace DC and BC. It was decided that the HYS Day on June 17th should be postponed as it was now too late to publicise the event properly so attendance would likely be limited. Also it was felt the Forum should engage with the Planning Department to further assess what policies could be incorporated in the Local Plan and thus give Forum members a more informed choice. The Beach School headmaster has been very supportive so it was agreed the forum should inform him urgently that the HYS Day has been cancelled. As MW had been liaising with the headmaster over HYS Day planning he agreed to do this. MW had asked Joss Loader to reserve four pages in Beach News to report on the HYS Day. She needs to be informed that the extra space will not be needed due to the changed circumstances. Instead, the Committee will submit a news item summarising the changed circumstances and setting out the proposed way forward. This needs to be written and approved by June 18th. 3. Neighbourhood Plan Policy Review It was agreed that the Forum should engage with the Council regarding the offer to incorporate NP policies in the Adur Local Development Framework. Moira Hayes (MH) has recently provided MW with a matrix of how NP policies may fit with the emerging Local Plan. This raises a number of questions. MW has begun to draft a response but needs input from all Committee members to complete it. The Committee’s response to MH will be reviewed at the next scheduled meeting on June 22nd. The intention then is to submit the response and press for an urgent meeting with James Appleton and MH. 4. AOB None. Meeting closed at 20.00. The next committee meeting will be held on Thursday June 22nd at 19.00 at The Shoreham Centre. See events calendar

The Shoreham Centre, Pond Rd Minutes of SBNF Management Committee Meeting – April 2023 20 April 2023 at 19.00 The Shoreham Centre Agenda: 1. Approval of March meeting minutes 2. Have Your Say Day on June 17th 3. Any Other Business Attendees: Kevin Hall (KH) Chair Dave Collins (DC) Vice Chair Mike Whelan (MW) Secretary Mike Gibson (MG) Planning Consultant Apologies for absence received from Jonathan Marshall (JM) Treasurer David Johnson (DJ) Brenda Collins (BC) 1. Approval of March Meeting Minutes The draft minutes from the March committee meeting, having been reviewed by all committee members, were unanimously agreed to be an accurate account and approved for publication. Action MW 2. Have Your Say Day on June 17th MW stated that he had submitted the invoice for the costs of the event to JM. The HYS Day will be held in Shoreham Beach Primary School Hall on Saturday June 17th. The Forum would like to express its thanks to Darren Vallier, the head teacher of the school, for his support and cooperation in making the school facilities available. MW described his plans for the HYS day, which are based on previous such events. Info about the draft policies and aspirations will be on display, and there will be a discussion area with seating where forum members can meet with committee members, ask questions, and give their views on the draft NP. All attendees will be asked to register upon arrival. The theme is: Do you want it or not? The committee discussion concentrated on publicity for the HYS day. It was suggested that a four page folded leaflet would be distributed to residents inviting them to attend. MW will provide an initial design via email for committee members to review and comment on. The layout and content will be finalised at the next committee meeting. The aim is to have the leaflet printed and circulated by the first week in June. Forum members will also receive an email invitation. Councillors with an interest in Beach planning affairs and leaders of stakeholder organisations will also be invited to attend. The Forum’s social media accounts will also be used to publicise the event: Nextdoor, Facebook, YouTube, etc. An RSVP invite will be emailed to all members and stakeholders and it will be featured on the Events page. 3. AOB None. Meeting closed at 20.30. The next committee meeting will be held on Thursday May 25th at 19.00 at The Shoreham Centre. See events calendar

We hope that you will be able to attend our AGM and Q&A session at the Shoreham Centre on Thursday 19th Jan. Please RSVP here. New members are welcome and will be registered when you RSVP (subject to verifying that you are eligible. Full details here). Members are encouraged to view the latest Draft Plan and / or visit the website in advance of the AGM to get up to speed - and then if necessary - to email any outstanding questions before the AGM via the website contact form. This will ensure that your question goes directly to the most appropriate Working Group Leader. Help us Promote the Meeting: Share our Facebook Event Page Vote or Propose: We have a number of vacancies on our committee, including Community Engagement. If you are interested in standing, you simply need to get two fellow members to propose and second your nomination at the meeting. Please see the Constitution for an overview of roles and responsibilities and provide us with at least one week's notice if you wish to stand. We can help you to understand what the role entails and help you to find a potential proposer and seconder. A Neighbourhood Plan committee (steering group) will be required to continue oversight, monitoring and implementation of the Plan after it is approved. At the AGM you can vote to decide who is elected and have your say about any necessary amendments to the Constitution. If being on a committee does not suit you, click here to see simple ways you could help. You can see the evolution of the draft plan, including: status, previous iterations, evidence and feedback at https://www.shorehambeachforum.com/plan-latest. #management #AGM

Chairman's Report 2021 This report was presented at the SBNF AGM in Sept 2021. 1. Overview of action since March 2018 AGM (also see project status) 2. The key issue of the redevelopment of the toilet block and the future of Beach Green 3. Work needed to complete the Neighbourhood Plan Part 1 - Overview of Action - March 2018 to July 2021 Click here to s ee a full overview of the Project Plan, including key milestones, outcomes and stakeholders > 2018: work focussed on developing Draft Neighbourhood Plan Policies Reconvened working groups on r egeneration & facilities , sustainability and transport Resumed meetings with ADC planning officers on evolving Draft Policies developed by working groups But the Forum had no money - therefore professional support was pro-bono i.e. work at no charge Locality announced increased grant levels – Forum applied for final grant for consultancy input, website and community engagement 2019: preparation of First Draft Neighbourhood Plan Brought draft policies together to produce first Draft Plan May - submitted first Draft Plan to ADC planners for comments no point going to consultation on policies that are not acceptable to ADC September - finally received ADC comments - started working through them Attempt to hold AGM failed because of objections to 19 days notice by email rather than the 21 days stated in the constitution (although the AGM date was published on the website a month before the event). Ran out of time – 5 year term expired – had to prepare application for re-designation 2020 – 2021 Neighbourhood Forum in Limbo February 2020 - Submitted application for re-designation Very few people were aware of the consultation due to the lockdown. April 2020 - Covid lockdown restrictions July 2020 Adur-Worthing JSC postponed decision because of concerns about alleged governance issues, but JSC did not read our application, did not look at the evidence and did not discuss the substantial progress of work on Draft Neighbourhood Plan. Autumn 2020 and early 2021 - discussions to resolve JSC concerns with: SBRA and County Councillor Kevin Boram ADC planners July 2021 JSC Committee agree re-designation - AGM required within 2 months - and here we are! Part 2 - the Redevelopment of the toilet block and the future of Beach Green 1. Starting point in 2015 – ‘no change’ was not an option for the Neighbourhood Plan The starting point in the Boxpark story was the Council’s long-established requirement for redevelopment of the toilet block site. Adur Council was committed to redevelopment before the NP work got underway in 2015. Planning law does not allow the NP to alter existing ADC policy commitments – therefore: - ‘no change’ was never an option - the redevelopment of the toilet block must be included in the development of the NP 2. The evolving draft Neighbourhood Plan and the future of Beach Green When dealing with development proposals for the toilet block, the Council took account of our surveys and resident comments compiled by SBNF - this evidence was the basis of draft planning brief in November 2016. The developers simply accessed this information on our website along with the Draft Beach Green Master Plan - which includes the re-development of the site as one of several suggested proposals for the improvement of Beach Green as a whole. In 2017, a resident briefly volunteered to be SBNF secretary and she disclosed one of her clients was Boxpark. She enquired if SBNF would support their planning application. We declined to do so and she resigned. Planning permission has since been given, which was granted without our support Planning law does not allow the Neighbourhood Plan to influence the operation of a café/restaurant - so the Forum has expressed no view on this issue. PART 3 Work needed to complete the Neighbourhood Plan Click here to see a full overview of the Project Plan, including key milestones, outcomes and stakeholders > Agree a Work Programme and Budget with ADC Planners as the basis of: an application for final funds from Locality supplementary funds from ADC any other funding sources Reconvene the Forum Working Groups on regeneration & facilities , sustainability and transport , to review the current draft which is on our website Go through the Draft Plan with Adur Planning Officers’ to check that we have responded satisfactorily to their detailed comments and clarify misunderstandings Organise small group meetings with stakeholders on key issues – including proposals for Beach Green, Plan implementation and monitoring Hold a public exhibition and/or workshops to consult on the Draft Plan Finalise Draft Plan as the legally required Regulation 14 Draft Consultation Revise in light of consultation to submit as Regulation 16 Draft Plan to Adur Council All this will require a lot of community engagement work and volunteers would be very welcome – we need a new Community Engagement Officer and the engagement working group to implement the engagement strategy (click for details). From the Regulation 16 Draft onwards it is the responsibility of Adur Council to complete the process of making the Neighbourhood Plan · The Regulation 16 Consultation · The appointment of an Independent Examiner · Arranging the Examination of the Plan · Organising the Referendum Click here to see a full overview of the Project Plan, including key milestones, outcomes and stakeholders >

Seven simple ways to help us finish your Neighbourhood Plan Welcome to all our new subscribers and members. The Neighbourhood Plan aims to protect and strengthen what works here (as decided by the community) and change what doesn’t. To do this well, we need more people to raise awareness, consult with fellow residents about the policies that affect them and help to gather the evidence to finalise the plan. Have your say and help shape the future of Shoreham Beach. The Neighbourhood Forum must plan for the next 15 years. During this period it is predicted that both the youngest age group and oldest age group will increase the most. The Forum must also consider the impact of the wider community in Adur who wish to visit the Beach and make use of the facilities - including the +/-1,500 new homes (and commercial developments) in the immediate vicinity. How you can help 1. Public events Supply a venue and/or help us organise our next Have Your Say day 2. Spread the word in the neighbourhood Print off the draft Plan or posters and display in your shop / cafe / workplace 3. Stay in touch Subscribe to our mailing list or become a member . ​ 4. Spread the word online Invite your friends and colleagues via the website share buttons or our pages on social media: Facebook / LinkedIn / nextdoor.com or Youtube 5. Evidence Get your kids, their friends and your school to fill in the Young People Survey and look out for other surveys and polls. 6. Funding Membership of the Forum is free, but we rely on grants and donations to fund our community engagement work. If you feel able to contribute, by offering a venue, helping to submit grant applications or by making a small donation , please click on the link. It’s easy to donate - you can choose your own amount and payment method - either Paypal or credit card. We also need help to determine approximate cost and ways of funding the infrastructure proposed in the Plan. Send us an email if you have specialist knowledge of planning, development or crowdfunding. 7. Monitor and Measure Once the Plan is complete, help to monitor the implementation and measure progress. Send us an email and let us know which of the main issues/topics you would be interested in helping with. See the Monitoring section of the draft Plan for details. See our 2017 community engagement report for more details and ways to get involved. #funding

Neighbourhood Plan August 2014 update On behalf of the Neighbourhood Plan Forum, I am writing to say a belated thank you for your support and encouragement to those who attended our inaugural meeting on Tuesday 15th July and we were delighted by the great turnout. It shows how committed residents are to the future of Shoreham Beach and we look forward to working with you in future. As a result of the positive feedback from the meeting, we have now formally lodged the Neighbourhood Plan Application with Adur District Council, and submitted the constitution which was formally adopted at our meeting on July 15th. We have already had positive feedback from the council and it is our intention to press ahead with drawing up a plan. As we explained at the meeting, this is a fairly lengthy and detailed process that will culminate in a public referendum, hopefully next year. In the meantime, we are planning a full public consultation exercise to make sure that residents are kept up to speed and are able to make informed decisions in advance of the referendum. Much of the work needed to prepare the Shoreham Beach Neighbourhood Plan will be done through topic working groups. The first meeting of the Forum Management Committee after last month’s inaugural forum meeting, identified provisional topics and leaders for several working groups. These topics will be developed and the responsibilities of the working groups will be finalised as more Forum members get involved and start work. We would very much like to hear from you if you would like to contribute to one or more of the Working Groups. If you want more information, or want to contact any of the group leaders, please write to us at shorehambeachforum@gmail.com The groups include: Residential development and regeneration . Members will analyse development trends that are affecting the Beach. This will include identifying the cumulative impact to date of the re-development of single properties for two or more dwelling units. In consultation with the Local Planning Authority, the group will work to develop the Shoreham Beach Urban Design Guide, to set standards for all types of development in the area, including the small-scale redevelopment of Bungalows . Dawn Clenton-Sparey Community facilities . Looking at pre-school and school provision, health facilities, provision for children’s play, youth facilities and provision for the elderly. The starting point will be a survey of existing provision, resulting in a report that identifies any gaps or areas for improvement. Maurice Pitchford Conservation of the natural and historic environment . The Council sees the impending Ferry Road improvement/landscaping/car parking projects as encouraging more people to visit the area (see Beach News page 9).Unfortunately, this scheme is now delayed until Spring 2015. Recognising this, the Neighbourhood Plan will develop proposals for the area (hopefully working in partnership with organisations who maintain the Nature Reserve and the Fort) to establish a balance between conservation and development. Cllr Liza McKinney Local businesses and jobs. The group will aim to contact those who work in the area, either in industrial/commercial premises, the shops or, increasingly as in self- employment from home. The first task of this group will be to make contact with employers to establish their views about the future of the area and whether the Neighbourhood Plan could help to sustain their businesses. Maggie Taylor Transport and movement . The issue of movement for residents and visitors, both on and off the Beach, will be an important component of the Neighbourhood Plan. This includes provision for pedestrians, cyclists, private cars and public transport. This group’s work will start by identifying residents’ concerns, including car parking, traffic speeds, frequency and public transport costs and safety for pedestrians and cyclists. Cllr Ben Stride Sustainable green neighbourhood . Can Shoreham Beach reduce its carbon footprint by reducing its energy consumption through improved building insulation and by generating some of its own renewable energy (solar panels), together with improved waste management (reducing, recycling and re-using) and reduced water consumption? These are some of the measures, which aim to protect the environment and reduce household bills, will top the agenda. Jennie Tindall Community Engagement Strategy and Programme . The production of a Neighbourhood Plan has to involve residents from all parts of the Beach and all groups living and working here. This group is developing a strategy to make sure this happens. Our programme will include recruiting members across the area, organizing three open Forum “Have Your Say” events at different venues, and workshops led by the Topic Working Groups. Joss Loader All work will be supported by the Shoreham Beach Neighbourhood Forum Planning Adviser, Professor Mike Gibson MSc BA DipTp MRTPI. In the meantime, please bear with us during this quieter holiday period. A lot of preparation work is going on behind the scenes and we look forward to your continued support from September onwards. If in the meantime, you have any queries, please don't hesitate to contact me via the forum email address above. Finally, I ask that if you have received this correspondence by hand delivery, then please let us know your email address by return if you have one, as we can then update you more quickly. Kind regards, Maggie Taylor On behalf of Shoreham Beach Neighbourhood Plan Management Committee #planning #bungalows #management #heritage